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Construction

Construction & School Opening

Construction of a project begins after site acquisition and design are complete, the site has been cleared for construction including demolition of existing structures, and any required environmental remediation has been completed.

1. Bid and award of the construction contracts
2. School construction
3. Procurement and installation of furniture and equipment
4. Transfer of the new school to the local district

• Procurement method is chosen which may include a design/bid/build or a lease-lease back best value contract
• The bid and award process is coordinated and managed
• A Notice to Proceed (NTP) is issued to the contractor or developer
• Construction management forms a collaborative team with the contractor, architect, and inspector, to successfully construct the school
• Construction managers provide contractor oversight for progress payments and clarifications/changes to the design
• Inspection and testing are performed to ensure quality and adherence to the contract documents
• Monitoring and testing is conducted to ensure an environmentally safe site
• Coordination with local agencies and utility companies is completed to ensure adherence to requirements related to storm water, off-site improvements, utilities, etc.
• Construction is completed in accordance with state building requirements

School Opening

The process of opening the school is focused on ensuring that the school is ready to operate. Systems and facilities are tested to ensure they are fully operational.

During the final stages of construction, furniture and equipment (F&E) such as desks, bookcases, kitchen equipment and outdoor amenities are delivered in time to support the targeted school opening date. Delivery and installation of F&E is managed by the School Opening Transition Unit (SOTU). SOTU works closely with school administrators and provides leadership in the selection, space and interior planning, acquisition, installation and delivery of those items described as furniture and equipment in the California Department of Education's Accounting Guidelines.

Once the school is furnished, teachers, administrators and school operations staff occupy the school and prepare to receive and instruct students.

Closeout & Certification

The closeout phase begins at the completion of construction and occupancy of the new school facility. Closeout consists of two primary components: the administrative closeout of all construction related records, and certification of construction by the DSA. Administrative closeout includes:

• Training of maintenance and operation staff on systems operation and the transfer of operation manuals and warranty information
• Preparation of final evaluations including contractor, architect and project lessons learned
• Reconciliation of all project expenditures and reallocation of any remaining funds
• Completion and archiving of all project records including preparation of "As-Built" documents

After the completion of construction, and submittal of required documents, the DSA will issue a letter of certification stating that construction has been completed in accordance with the approved design documents.